You are letting adults work with two hundred of your learners.
That deserves a straight answer rather than a paragraph of reassurance. Here is what happens in the hall, what we do with learner information, and what we are not.
We take no personal information about any learner.
Not a name, not an email address, not a class list. It is not an oversight and it is not us being casual — it is the design.
A day built to collect nothing cannot lose anything, cannot leak anything, and does not need a lawful basis under POPIA to process a child's information, because it never processes any. It is also why the last line a learner hears at the door is true:
“The card is yours. It is already paid for. Do not lose it — because we cannot look you up. We never took your name.”
The school keeps its own register, as it already does for every other activity. We never ask for a copy.
The protocol, in plain terms
- Your staff are in the room the whole time. Positioned around the floor, not sitting at the back. A FutureFit facilitator is never alone with a learner, at any point, for any reason.
- Nobody is singled out. Instructions go to the room. Where a learner would rather not take part in something, there is a stated alternative that costs them no face, and nobody is watched to check.
- Pairing is done by adults. Learners never pick their own partners. A learner left standing while everyone else finds someone is the worst thing that could happen in the day, and it is entirely preventable.
- The physical phase is briefed and spaced. One phase involves a rotation movement. It gets a safety brief, a warm-up, and measured spacing. Learners who should not take part are identified with you beforehand, not discovered in the moment.
- Disclosures go to you, immediately. If a learner tells a facilitator something that worries us, it goes to your designated safeguarding contact the same day, through your process. The facilitator does not investigate, does not question the learner, and does not promise confidentiality they cannot keep.
- Nothing is filmed without consent already on file. Consent forms are provided in advance, they are specific about what the footage is for, and a learner without one is not photographed.
What a FutureFit day is not
Our facilitators are coaches. They are not counsellors, psychologists, or any registered health profession, and they do not present as one. If a learner needs support beyond what a school day can offer, the correct answer is your existing referral route, and that is what we use.
- Therapy, counselling, or any psychological intervention
- A medical or clinical service of any kind
- A diagnosis, a screening, or an assessment of any learner
- A religious or spiritual programme
- Anything that requires a learner to disclose something personal in public
The questions worth putting to any outside provider
Not just to us. Any organisation proposing to spend a day with your learners should be able to answer all of these in writing, before you confirm a date. If a provider is vague on any of them, that is your answer.
- Which adults will be on the floor, and what clearance checks have they been through?
- What insurance is in place, and does it cover physical activity with minors on our premises?
- What personal information about our learners will you collect, hold, or take away?
- What happens if a learner discloses something serious to one of your people?
- Who is your named contact if something goes wrong on the day?
- What exactly are you claiming this will do for our learners, and what evidence sits behind that claim?
That last one matters more than it looks. This industry overclaims badly. We would rather tell you that two pilots is two pilots, and that the strongest evidence in our day sits behind the breathing work, than sell you an outcome we cannot show you.
Safeguarding and data
What learner information does FutureFit collect?
None. No names, no email addresses, no class lists, no photographs without consent already on file. The day is deliberately built so that we never process a learner’s personal information at all, which means there is nothing for us to hold, lose or misuse. Your school stays the responsible party for its own records.
Does the online follow-through need a learner account?
It is delivered to the school rather than to the child — a teacher login, with the school running it. That keeps individual learner accounts, and the parental-consent obligations that come with processing a child’s information, out of the picture entirely. Individual accounts only ever start at the paid Academy, where a parent signs up and pays and a competent person is in the loop by design.
What happens if a learner tells a facilitator something worrying?
It goes to your designated safeguarding contact the same day, through your existing process. The facilitator does not investigate, does not question the learner, and does not promise a confidentiality they are not able to keep. We agree who that named person is before the day, not on the morning.
Is a facilitator ever alone with a learner?
No. School staff are on the floor throughout, and there is no part of the day that involves a learner being taken aside on their own.
Can a learner opt out of part of the day?
Yes, and it is built in rather than grudgingly allowed. Instructions are given to the room rather than to individuals, there is a stated alternative for anything a learner would rather not do, and nobody is watched to check compliance. A learner who sits something out has not failed anything.
Is this a religious programme?
No. The first phase is an observation exercise about objects and design — it does not name a source of purpose and does not ask learners to accept one. Learners of any faith, or none, complete it on the same footing.
Our full privacy position for this website is on the privacy page.
Send this page to whoever has to approve it
It is written for the person in your school who has to sign off on outside adults working with learners.